Creating a Cost Submission
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      1. Loupe - Help & Support
      2. Cost Submission & Approval
      3. Creating a Cost Submission

      Stone Specification & Costing

      This article will explain how to enter additional stone data to your Cost Submission, including stone setting information, how to zero duty rate a stone & more.

      ⚠️  Warning

      Your Bill of Materials must already contain a stone in order for you to enter additional specifications and costing data. If your Bill of Materials does not already contain a stone read how to add this here.

       

      The stone section is one of the most complex in the Cost Submission. It can be broken down into 3 parts:

      1. Specification
      2. Duty
      3. Setting Charges

       

      1. Stone Specification

       

      Step 1: Inside your Cost Submission, locate the Stone Detail section on your Bill of Materials - displaying a red icon to indicate incomplete data - and open the accordion to expose the data fields:

      01-1

       

      Step 2: Now you can see the fields, you can see the basic specification added by the factory at the time of initial factory upload, and many empty fields for you to populate. Click the edit pencil icon to open the stone modal:

      27

      Step 3a: The modal is where you can enter your additional specification and costing, specific to your customer:

      28_Stone Accordion_Modal 1 of 2_ prepopulation

       

      Step 3b: (optional) If you have more than one Stone to enter additional data for, repeat the process for each Stone in your Bill of Materials:

      30_Stone Accordion_Modal 2 of 2_ completed

       

      2. Stone Duty

       

      Step 4 (Optional): If your Cost Submission has Duty Allocation configured to Component then you will see two duty related fields appear:

        edit stone detail with duty highlighted

         

         

         

         

         

         

         

         

         

         

        • Imported From (drop down llist of countries)

        • Duty Rate % (non-editable)

         

         

        The Duty Rate % field will automatically index against your customer's Duty Grid and populate a relevant value after you select a country in the Imported From field.

         

        💡 Need to zero rate a centre stone?

        It is common in the bridal sector for a vendor to import a semi-set mount and then set the centre stone locally so as to avoid incurring high duty tarrifs on the most valuable component in the Bill of Materials. In order for this to work, the vendor company and the customer company must both be inside the same duty perimeter - eg an American vendor company shipping from New York can do this for client in San Francisco (USA), but not for a client in Toronto (Canada).

        To achieve this in your Cost Submission for a semi-set mount imported from another country, follow these simple steps:

        1. Ensure Shipped From and Shipped To are the same country in the Duty section of the Cost Analysis accordian
        2. Set Duty Allocation to Component in the Duty section of the Cost Analysis accordian
        3. Set your Imported From to the country that the semi-set mount is being shipped from
        4. Now scroll up to the stone section, find your centre stone on the stone table, and click the edit pencil on that specific row to open the centre stone modal. You will now see the Imported From and Duty Rate fields in the stone modal.
        5. Here you can change Imported From to the same country as your Shipped From country, and you will see the Duty Rate automatically go to zero. 

        NB: Step 4 depends on your customer having an active zero duty row configured in their Duty grid. You can check if this exists via Sourcing > Duty > Select relevant customer > identify row that matches your centre stone. If they don't have this row set up you can request it directly from the Duty grid.

         

        3. Stone Setting

         

        Step 5 (optional): If your customer has enabled a Labour grid and an exact match can be indexed between your Bill of Materials and the customer grid then your pre-agreed labour will automatically populate the modal:

        30_Stone Accordion_Modal 2 of 2_ completed - with setting charged highlighted

         

        Step 6: After you save your additional data in the stone modal, close it and you are returned to the Cost Submission. Your additional data is now visible, and the red icon indicating incomplete data no longer displays:

        31

        💡  Helpful Shortcut

        You can click on the edit pencil for a specific stone row and it will take you directly to the relevant modal - for example, if you wish to edit the 7th row of your stone table which contains 15 unique stones, simply click on the pencil icon in row seven and it will take you directly to modal 7 of 15.

         

        Stone Table Warnings:

        There are two types of warning messages you may see represented on your Stone table in the form of orange icons:

        • Cannot index: this means component in your bill of materials is not set up on the relevant sourcing grid by your customer, and so it cannot index
          • Action open to vendor: request addition via Sourcing grid modal
        • No approved cost returned: your component in your bill of materials is set up on the relevant sourcing grid by your customer, however, an approval cost has not yet been negotiated
          • Action open to vendor:
            • Ensure you have submitted a quote for this component in the relevant Sourcing grid (either Stones or Labour Settings) for your customer 
            • Use chat feature to nudge your customer's Sourcing team to approve the missing cost